If your business still relies on fax printers, splurging on a good printer may be one of the best decisions ever—and you want the process to be effortless. In case it is your first time buying, you may want to consider a machine that caters to your pressing needs. What works for another person may not work for you, so it’s best to tailor your options to precisely meet those needs.
If you print in bulk, your printer should be fast-paced enough to minimize overload and traffic. Also, if your monthly duty cycle is high, you’d wish to land a printer whose capacity is at par with your needs. All these factors, coupled with convenience, cost-reduction, stability, longevity, security, quality output, and scalability, make the process of buying a tiresome one.
Check out this guide for a quick review of five dependable premium printers. Then, read further for five common questions that most people ask about fax printers.
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1. Canon PIXMA TR4527 Wireless Color Photo Printer with Scanner
Make your printing process fun and enjoyable by securing the Canon Pixma wireless black and colored printer. Save for the thousands of reviews it boasts online; this printer is your ideal bet when looking for a machine reliable enough to take bulk work off your desk. It prints at a speed of 8.8 ppm for black-colored papers and 4.4 colored papers, all these letter-sized. Canon refined the Pixma in a compact size of 7.77 x 3.44 x 7.21 making it ideal for an office with a small working space. Plus, it weighs only 16.46 pounds, making it easily portable.
Canon Pixma prints, scan, copy and fax, so you can rest assured of a device that meets multiple functions. Since it supports both wired connections such as USB ports and wireless connections such as wireless, this device is your go-to when looking to transfer documents from cellphones and computers. The black prints come out in a 4800 x 1200 dpi, while for the scanning, it produces a resolution of about 600 x 1200 dpi. The feeder is also stable enough and holds up to 20 papers at once.
Equipped with wireless connect: this printer comes with wireless connectivity to allow the user to connect it to the computer, tablet, or smartphone without using a USB cable. It also has a Canon PRINT app to ensure easy printing of photos and documents.
Auto 2-sided printing: with this printer, you can print a document on both sides, saving up to 50 percent. The IFTTT Support7 ensures easy duplex printing since it accepts different web services and apps to print automatically.
It comes with a hybrid ink system: the hybrid ink system enhances the printing of quality documents and photos. It makes it ideal for printing a borderless photo from 4-inch x 6 inches to 8.5-inch x 11 inches.
Convenient and saves time: the printer will save you time and effort. It comes with inbuilt features, which makes printing easy and convenient. It has features including Mopria Print Service, Wi-Fi, AirPrint, and Auto Power On/Off.
- Connects with both wired and wireless connection
- Works perfect for small office
- It comes ready for use and easy to set up
- It prints quality photos
- The ink replacement is a bit expensive
2. Canon Office and Business MB2720 Wireless All-in-one Printer
If you always print in color and have bulky work to clear off your desk daily, Canon MB 2720 is your ideal option. This office machine comes in handy with a feeder that holds five hundred pieces of paper—the whole ream paper—at once and produces 20,000 heavy-duty prints daily. It uses inkjet technology, so you can be sure to find both cartridges and ink replacement easily.
Canon MB 2720 connects to a USB port, making it a safer option when you care about hacking and identity theft cases. It is engineered with unique software that supports all operating systems from Linux, to Windows, to Mac. Not only are the prints sharp, but the texts also withstand smudge and High-lighter. In case you want to produce colored images, this model by Maxify will warm your heart. It has high-definition FCOT colored images in approximately 12 seconds. It also scans and faxes at the same time.
Connectivity and mobile printing: the printer is equipped with AirPrint and Mopria to ensure direct printing for Androids and iOS devices. With this printer, you can print images online from photo templates, albums, and offices. It also supports the Google Cloud Print feature, allowing one to send documents to the printer from a Web-connected device.
Printing speed: MB 2720 printing speed is slightly faster compared to other printers. When printing text-only documents, its average rate is 18.9 ppm, while for PDF, Excel, and PowerPoint files, it has a printing speed of 8.2ppm.
Additional features: You can use the printer to print, scan, copy and fax to a USB thumb drive. It comes with a paper capacity of 500 sheets. The MB2720 is also equipped with a duplexer for two-sided printing. It is ideal for the home office since its maximum monthly duty cycle is up to 20,000 pages.
- It is sturdily built for years of use.
- Produce smudge-free texts that are resistant to highlighters
- High Duty Cycle for bulky work
- Produces sharp and well detailed colored prints
- Not ideal when looking for wireless connection
3. Brother Monochrome MFCL2710DW Printer
Brother monochrome printer is a bit bigger than most variants in this list, but it doesn’t compromise its prints’ quality. First, it comes in a cozy black/grey exterior that is a perfect match to any office environment. It prints envelopes, plain papers, and cardstocks, making it suitable for tasks that need multiple functions.
Brother Monochrome uses laser technology for efficiency and quality results. The feeder holds up to 250-sheets at a go, so you won’t need to refill it often. Conversely, the tray holds up to 1000 pieces of A4-sized paper, making this printer perfect for minimizing close monitoring.
This printer can copy, scan, and fax. The automatic feeder allows the machine to work on multiple pages, hence increasing efficiency and saving on time. Once connected to a wireless device or using a USB port, this machine prints at a maximum speed of 32ppm.
Faster printing speed: the MFCL2710DW printer is designed with a printing speed of up to 32 pages per minute. It has a maximum duty cycle of 15000 pages per month. The automatic document feeder makes printing, copying, scanning, and faxing faster.
Flexible printing: it is equipped with a manual feed slot that allows the printer to handle various printing papers, including cardstock and regular printing papers. If you are into a professional printing job, you can create significant documents.
Connectivity and mobile printing: the device prints wirelessly from a smartphone, computer, or tablet. It comes with versatile connection options like Ethernet and wireless networks when sharing with multiple users or uses a USB cable to a single computer.
Additional features: It can automatically duplex print to save paper and toner costs. It comes with a 1-year warranty. It is made from sturdy construction to ensure the printer will last longer. It has a 250-paper capacity hence improving its efficiency.
- Ideal for bulky office chores
- It comes with Wi-Fi technology that connects to other computing devices.
- Produces automatic two-sided prints
- The feeder inserts up to 50-sheets at once
- The toner comes with does not last long.
4. HP Officejet Pro 8028 All-in-One Printer
HP Pro 8028 is probably the cheapest in its category when you factor in the functions it supports. This printer is all-colored and uses inkjet technology to print, fax, copy, and scan any document. It also supports cloud-based storage, allowing you to send your entire document to Gmail and any other account by merely tapping onto a screen.
The machine has a nippy speed of 20ppm for black and white documents and 10ppm for colored, making it your ideal when speed is your priority. It also stands out in graphic quality as it produces resistance to smudge and highlighter texts. The images are also impressive, whether in black and white or colored.
Running the machine is effortless since the screen display has all functions available for tapping or swiping. And since it connects to any computing device through a Wi-Fi connection, this machine is among the most user-friendly options you’ll ever find.
Printing capability: since the printer uses HP thermal inkjet print technology, you are assured of high output quality. 4800 x 1200 print resolutions support it. You can also use it to print borderless photos with optimized dpi. The printer’s maximum monthly duty cycle is 20,000 pages.
Paper handling: The printer comes with a 225 sheet tray capacity which ensures easy and effortless paper loading. It also has a 35-sheet automatic document feeder to increase efficiency. It is great for duplex printing, copying, and scanning.
Print speed: it has a printing speed of up to 29 ppm for black pages and 25 ppm for color. When printing ISO documents, it prints at 20 ppm for mono and 10 ppm for color.
Connectivity options: Pro 8028 supports voice-activated printing. It has a 2.7-inch display to know where to activate the printing operation. It also supports Amazon’s Alexa and Google Assistant voice services.
- Produces high-quality graphics that are smudge resistant
- Lower operation cost compared to most variants.
- It comes in a sturdy body with a visually appealing blue finishing.
- Hardly suffer paper jams making it more convenient.
- It only works with HP 910 XL cartridges.
5. HP OfficeJet Pro 6978
Winning in business, especially the print business, needs a unique level of smartness, and this printer comes in handy with all functions you need to notch your level of creativity. First, it has a sizable colored touchscreen that allows you to navigate its features by tapping or pressing. You can choose the scan, print, fax, or copy function with only a press on an Icon.
It is made purposefully for businesses; this machine supports almost all forms and layouts of papers. It also scans and prints in duplex double-sizes to save on your time and minimize repetition. You have the option of sending your work to the cloud with just a press of the button, as it supports that function too.
HP Officejet Pro 6979 uses inkjet technology to produce colored and black and white graphics on various surfaces. Unlike most variants, it prints envelopes, plain papers, glossy pages, card stocks, High-resolution pages, and labels. All these can be done by transferring your graphics from a cell phone, Pc or mac through Ethernet or wireless connections.
Automatic duplex printing: the device has a two-sided printing feature to help save paper and ink. It is ideal for small businesses and home offices. You can use Pro 6979 also to scan two-sided and saves you time and effort.
Connectivity options: With a printer, you can connect your printer to a computer, tablet, or smartphone using Wi-Fi, wireless, and Ethernet if you share many devices. For a single printer, you can connect via USB.
Additional features: it comes with a color screen display to make it easy to access settings. It enables you to use different functions like Home, Cancel, Back, and Help. It also supports instant ink ready service. It prints quality text, photos, and graphics.
- A colorful output that pays attention to detail
- An instant ink reader tells when it needs a refill.
- Ideal for bulky professional printing task
- Print and scan duplex sided to save time and minimize papers
- It may not work with other inks except HP ink.
When choosing the best printer, it can be challenging to get what suits you best due to the numerous models in the market. You need to understand the main features to consider when purchasing a printer. Here are some of the main factors which will enable you to choose the best printer.
- Inkjet or laser
You need to decide between an inkjet and a laser printer since they have a difference in how they print. Laser printers are ideal for office use and produce sharper text and lower costs per page. For an inkjet printer, it is suitable for home use and print in various colors.
- Multiple connectivity options
With modern technology, you will consider a printer that comes with multiple connectivity options. These options include Wi-Fi, Ethernet, and USB connections.
- Duplexing and ADF
You should also consider this duplexing feature that automatically prints on both sides of a page without flipping over. It is an excellent feature as it saves you paper and printing time. Your printer should feed a minimum of 15 pages automatically. This feature will save you the effort and time of manually feeding paper one at a time to scan, copy and fax a multi-page document.
- Printing speed
Another factor to consider is the printing speed, as it determines the printer’s efficiency. The printing speed is measured in page per minute. A printer with a printing speed of 10 ppm produces a page every six seconds. If you want to handle huge volumes of papers, then consider a printer with fast printing speed.
- Paper tray
If you need a printer for your home or small business printing, you don’t need a large tray capacity or multiple inputs. However, if you want to produce multi-page documents for presentations, meetings, and business operations, then purchase a printer that can handle over 500 sheets of paper.
How to fax wirelessly from a Hp printer?
Unlike traditional HP printers which require a wired connection to a device, the modern HP printers can send wireless fax. The digital printer and high-speed internet have made sending of fax easy through a wireless connection. If your printer is connected to a wireless network, you can send wireless fax.
You will need the latest HP printer with a wireless network card to send fax wirelessly.
What is required?
- High-speed internet
- Email to send the fax
- Modern HP printer with a wireless network card
Here are steps to follow to fax wirelessly from an HP printer
Step 1: Switch on the computer and printer. The first thing is to switch on the computer and printer before starting the process.
Step 2: Ensure the devices are on the same network. Make sure the computer and printer are running on the same network connection.
Step 3: Connect your HP printer to the computer. If your HP printer is new, follow the installation instructions to connect your network. If you are already connected, you can now fax the document.
Step 4: Load the documents in the fax tray. Set the documents in the fax tray with a cover page for finding the document by the receiver. Press on the fax setting, then add the receiver’s number. Click on the “START” button on the machine to feed and scan the documents and send them via a wireless network.
Step 5: Load document on the printer. If the printer doesn’t have a fax tray, scan the document before sending the fax.
You can also choose an alternative fax option. You can select a web-based document in PDF, doc, and other file types. Make sure you scan the documents to your computer for the online fax service. Now load the document to the service, type the receiver number, and press “SEND.”
How to set up fax on Hp printer?
Most HP printers can scan, fax, print, and copy. With Fax Setup Wizard’s help for Windows OS or Fax Setup Utility on Macro makes faxing more comfortable and faster. You can access both programs via HP Image Zone software.
What you will need to set up a fax
- HP printer
- Fax telephone line
- DSL modem
Here are the steps to follow to set up fax on HP printers.
Step 1: Unplug any telephone devices. The first thing is to unplug any telephone or networking devices from the phone jack connecting the HP printer.
Step 2: Plug a telephone line. Insert a telephone line splitter into a phone jack. Plug one end of the phone line into a port on the phone line splitter and the other on the DSL modem.
Step 3: Plugin a DSL filter. Plug a DSL filter into an unused port on the splitter. Plug one end of the phone cord into an open outlet on the DSL filter and the other end to the printer’s one-line port
Step 4: Connect another phone line attached to the telephone into 2 EXT ports on the printer’s rear. Also, plug the other end of the cable into the telephone answering machine.
Step 5: You can connect one phone line into the telephone outlet and another to the phone receiver.
Frequently Asked Questions
Can you fax from your printer?
Yes, you can fax from a fax-enabled printer. Only that, you will need access to a phone line to make the process a breeze. In case you don’t have a phone line, look for a printer that supports e-fax as it is a better alternative to the traditional mode of faxing.
Do you need a landline to fax?
For traditional printers, you must have a landline to fax successfully. However, if your printer supports wireless connectivity, you can fax effortlessly using a telephone line instead. Advanced printers come with slots for telephone lines, so you won’t need to use your personal or business line.
Which printer is commonly used in fax machines?
Any wireless inkjet or laserjet printer works perfectly when faxing. However, for bulky faxing, most businesses use advanced inkjets with cloud-support technology. These machines are capable of sending multiple documents at once.
How do I activate my fax?
If your printer has a Display screen, look for a fax ribbon or tab and enable it. For printers with no fax button, check for a fax button, press it, and the prompt will take you directly to faxing. But first, make sure to plug in the telephone line to make the process a success.
Lastly, you can fax using your connected computing device by choosing “enable fax” on the secondary device.
How do I connect my fax machine to my printer?
If your printer is not an all-in-one faxing, copying, and printing device, it has a port for connecting a fax machine. Locate the port and use a cable–Ethernet or USB–to connect the Fax machine to the printer.
Finding the best printer shouldn’t be a daunting process if you know what you want. From this review, you’ve observed that these electronic devices come in various sizes and functionalities to support multiple tasks.
If you want a machine for basic office chores, any printer supporting A4-sized plain paper printing will be handy anytime. For medium chores, such as creating letterheads, an advanced printer with wireless functions is your go-to.
However, if you are a designer, going for a printer that prints, copy and scans high definition graphics is your only option. These machines come with heftier price tags, but they promise value for money. If that sounds like what you need, then recheck our last review; we are sure it has you covered.